Assessor Resource

BSBPMG803
Manage and review portfolio performance

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to effectively manage and review a portfolio. It covers project and program oversight, continuous improvement across the portfolio and benefits realisation.

A portfolio is the centralised management of one or more portfolios of projects, which includes identifying, prioritising, authorising, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.

It applies to individuals who operate at the strategic level within the organisation. Unlike projects or programs, a portfolio does not have a finite life, instead it is a continuous process and requires regular tending to ensure the portfolio remains in balance and is consistent with the organisation’s strategic objectives.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Program and project delivery oversight

1.1 Align the portfolio review cycle with appropriate project/program review points

1.2 Review project and program performance against respective plans and measure performance against continuously captured qualitative and quantitative data

1.3 Monitor the portfolio to ensure that projects/programs are meeting their identified key objectives and benefits

1.4 Flag projects and programs not achieving planned performance for review and further investigation

1.5 Make recommendations to change projects/programs included in the portfolio

2. Portfolio continuous improvement

2.1 Continuously review and improve project identification and approval

2.2 Assess portfolio value and contribution to strategic priorities regularly through the monitoring and review of key performance indicator measures

2.3 Feed lessons learned into the project selection, prioritisation and portfolio balancing processes

3. Benefits management and realisation

3.1 Prepare and update portfolio delivery map showing the key timings and inter-dependencies between projects and programs and the associated benefits to be produced

3.2 Actively manage the portfolio to maximise achievement of organisational benefits

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Program and project delivery oversight

1.1 Align the portfolio review cycle with appropriate project/program review points

1.2 Review project and program performance against respective plans and measure performance against continuously captured qualitative and quantitative data

1.3 Monitor the portfolio to ensure that projects/programs are meeting their identified key objectives and benefits

1.4 Flag projects and programs not achieving planned performance for review and further investigation

1.5 Make recommendations to change projects/programs included in the portfolio

2. Portfolio continuous improvement

2.1 Continuously review and improve project identification and approval

2.2 Assess portfolio value and contribution to strategic priorities regularly through the monitoring and review of key performance indicator measures

2.3 Feed lessons learned into the project selection, prioritisation and portfolio balancing processes

3. Benefits management and realisation

3.1 Prepare and update portfolio delivery map showing the key timings and inter-dependencies between projects and programs and the associated benefits to be produced

3.2 Actively manage the portfolio to maximise achievement of organisational benefits

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Align the portfolio review cycle with appropriate project/program review points 
Review project and program performance against respective plans and measure performance against continuously captured qualitative and quantitative data 
Monitor the portfolio to ensure that projects/programs are meeting their identified key objectives and benefits 
Flag projects and programs not achieving planned performance for review and further investigation 
Make recommendations to change projects/programs included in the portfolio 
Continuously review and improve project identification and approval 
Assess portfolio value and contribution to strategic priorities regularly through the monitoring and review of key performance indicator measures 
Feed lessons learned into the project selection, prioritisation and portfolio balancing processes 
Prepare and update portfolio delivery map showing the key timings and inter-dependencies between projects and programs and the associated benefits to be produced 
Actively manage the portfolio to maximise achievement of organisational benefits 

Forms

Assessment Cover Sheet

BSBPMG803 - Manage and review portfolio performance
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG803 - Manage and review portfolio performance

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: